importance of monitoring and evaluation in project implementation pdf

Importance of monitoring and evaluation in project implementation pdf

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1. Greater transparency and accountability

Why is monitoring and evaluation (M&E) important?

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What is project monitoring?

The relatively recent recognition of the use of sport as a tool in development requires thorough assessment of the value of sport in development and humanitarian disaster contexts. Sport can add value for the development of individuals, of organisations and of whole communities irrespective of the level of development.

For FHI , the purpose of a monitoring and evaluation plan is to help us gain a deeper understanding of the communities and people we support, by allowing us to craft solutions that deliver serious impact. The evaluation side refers to the examination of a program to understand what has been achieved. Organizations want to be able to understand what works and what does not—and amend activities accordingly. Funders want to see if and how projects reached objectives and how their money is being used. The public wants to consume meaningful stories about project impacts and opportunities.

1. Greater transparency and accountability

Follow CompassforSbc. Click here to access this Guide in Arabic. It is a living document that should be referred to and updated on a regular basis. This will ensure there is a system in place to monitor the program and evaluate success. This guide is designed primarily for program managers or personnel who are not trained researchers themselves but who need to understand the rationale and process of conducting research. This guide can help managers to support the need for research and ensure that research staff have adequate resources to conduct the research that is needed to be certain that the program is evidence based and that results can be tracked over time and measured at the end of the program.

How to Develop a Logic Model. Identify the program goals and objectives. For example, if the program is starting a condom distribution program for adolescents, the answers might look like this:. From these answers, it can be seen that the overall program goal is to reduce the rates of unintended pregnancy and STI transmission in the community. It is also necessary to develop intermediate outputs and objectives for the program to help track successful steps on the way to the overall program goal.

Program indicators should be a mix of those that measure process, or what is being done in the program, and those that measure outcomes. Process indicators track the progress of the program. Outcome indicators track how successful program activities have been at achieving program objectives. More information about creating indicators can be found in the How to Develop Indicators guide.

After creating monitoring indicators, it is time to decide on methods for gathering data and how often various data will be recorded to track indicators. This should be a conversation between program staff, stakeholders, and donors. These methods will have important implications for what data collection methods will be used and how the results will be reported. The source of monitoring data depends largely on what each indicator is trying to measure.

The program will likely need multiple data sources to answer all of the programming questions. Below is a table that represents some examples of what data can be collected and how.

Once it is determined how data will be collected, it is also necessary to decide how often it will be collected. This will be affected by donor requirements, available resources, and the timeline of the intervention.

Other types of data depend on outside sources, such as clinic and DHS data. This table can be printed out and all staff working on the program can refer to it so that everyone knows what data is needed and when. It is important to decide from the early planning stages who is responsible for collecting the data for each indicator. Everyone will need to work together to get data collected accurately and in a timely fashion. Data management roles should be decided with input from all team members so everyone is on the same page and knows which indicators they are assigned.

This way when it is time for reporting there are no surprises. Once all of the data have been collected, someone will need to compile and analyze it to fill in a results table for internal review and external reporting.

Do research staff need to perform any statistical tests to get the needed answers? If so, what tests are they and what data will be used in them? What software program will be used to analyze data and make reporting tables? These are important considerations.

Another good thing to include in the plan is a blank table for indicator reporting. These tables should outline the indicators, data, and time period of reporting. They can also include things like the indicator target, and how far the program has progressed towards that target.

An example of a reporting table is below. Data should always be collected for particular purposes. For example, a program team may want to review data on a monthly basis to make programmatic decisions and develop future workplans, while meetings with the donor to review data and program progress might occur quarterly or annually.

Dissemination of printed or digital materials might occur at more frequent intervals. These options should be discussed with stakeholders and your team to determine reasonable expectations for data review and to develop plans for dissemination early in the program.

If these plans are in place from the beginning and become routine for the project, meetings and other kinds of periodic review have a much better chance of being productive ones that everyone looks forward to. Evaluation Toolbox. Developing a Monitoring and Evaluation Work Plan. United Nations. Print PDF. SBC How-to Guides are short guides that provide step-by-step instructions on how to perform core social and behavior change tasks.

From formative research through monitoring and evaluation, these guides cover each step of the SBC process, offer useful hints, and include important resources and references. The information provided on this website is not official U. Skip to main content. Search form Search. How-to Guide. Why develop a Monitoring and Evaluation Plan? Who should develop a Monitoring and Evaluation Plan?

When should a Monitoring and Evaluation Plan be developed? Who is this guide for? Step 2: Define Indicators. Step 6: Plan for Dissemination and Donor Reporting. Resources and References References Evaluation Toolbox.

Resources References. Ask a question. High rates of unintended pregnancy and sexually transmitted infections STIs transmission among youth ages Lowered rates of unintended pregnancy and STI transmission among youth Higher percentage of condom use among sexually active youth.

Why is monitoring and evaluation (M&E) important?

Monitoring and evaluation are critical for building a strong, global evidence base around violence against women and for assessing the wide, diverse range of interventions being implemented to address it. At the global level, it is a tool for identifying and documenting successful programmes and approaches and tracking progress toward common indicators across related projects. This is critically important because while the global evidence base on the proportion of women having ever experienced various forms of abuse is strong, evidence on what kinds of strategies are effective in preventing such violence and offering adequate support to victims and survivors is still weak. This is especially relevant in resource poor areas, where difficult decisions need to be made with respect to funding priorities. At the programme level, the purpose of monitoring and evaluation is to track implementation and outputs systematically, and measure the effectiveness of programmes. It helps determine exactly when a programme is on track and when changes may be needed. Monitoring and evaluation forms the basis for modification of interventions and assessing the quality of activities being conducted.

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During a project, it is important to know where you are going! Making decisions and assigning tasks is not enough. It is essential to monitor the accomplishment of tasks and the evolution of the project to ensure that everything goes smoothly. It is essential to check whether the team is moving in the right direction, whether the objectives set are being respected or whether the budget and deadlines are being respected correctly. Many companies use project monitoring on a daily basis to plan and measure the progress of their projects.

What is project monitoring?

Follow CompassforSbc. Click here to access this Guide in Arabic. It is a living document that should be referred to and updated on a regular basis. This will ensure there is a system in place to monitor the program and evaluate success. This guide is designed primarily for program managers or personnel who are not trained researchers themselves but who need to understand the rationale and process of conducting research.

Subscribe to our newsletter. The evolving development trends and practices include the heightened expectations of donors for more accountability, transparency and proof of the effectiveness of projects. This has shifted the focus towards a more quantifiable, results based and data-driven approach to development. To meet the growing demand, NGOs are now under greater pressure to demonstrate development success to donors in a clear, comprehensive, compelling and innovative manner. It is vital for NGOs to showcase tangible results and exhibit discernible improvements in the lives of the beneficiaries or the lack of it with clear data evidence.

Introduction

Its goal is to improve current and future management of outputs, outcomes and impact. Monitoring is a continuous assessment of programmes based on early detailed information on the progress or delay of the ongoing assessed activities. The credibility and objectivity of monitoring and evaluation reports depend very much on the independence of the evaluators. Their expertise and independence is of major importance for the process to be successful. The developed countries are using this process to assess their own development and cooperation agencies. An evaluation is a systematic and objective examination concerning the relevance, effectiveness, efficiency and impact of activities in the light of specified objectives.

Monitoring is a systematic and long-term process that gathers information in regards to the progress made by an implemented project. For instance, by monitoring the development of the project you will easily understand whether strategic changes need to be made and act accordingly. By reviewing milestones and final outcomes of your projects, donors will decide on the accountability of your NGO, upon which further collaborations could be established. Monitoring is for NGOs , not for donors! Clearly state what are the milestones of the project and what are the final outputs.

However, it is a method often overlooked and only done for the sake of fulfilling the requirements of a project management plan. But if put into practice, project monitoring can help project managers and their teams foresee potential risks and obstacles that if left unaddressed, could derail the project. It clarifies the objectives of the project, links the activities to the objectives, sets the target, reports the progress to the management and keeps the management aware of the problems which crop up during the implementation of the project. It supports and motivates the management to complete the project within the budget and on time. Project Monitoring refers to the process of keeping track of all project-related metrics including team performance and task duration, identifying potential problems and taking corrective actions necessary to ensure that the project is within scope, on budget and meets the specified deadlines. The process of project monitoring begins during the planning phase of the project.

2 comments

  • GraciГЎn C. 12.04.2021 at 13:33

    Monitoring is viewed as a process that provides information and ensures the use of such information by management to assess project effects – both intentional.

    Reply
  • Wardmidddiste 13.04.2021 at 16:39

    How do you make sure that the activities of the campaign are on track?

    Reply

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